The Dispute Resolution Committees were constituted with a view to resolving local issues at Regional level. Meetings of the Committee were to be held on quarterly basis. On the directives of the Board of Trustees the Terms of Reference of the Committees were also circulated vide IOM of even number dated 30^th December 2005 (Copy Annexed)

2.       It has been observed that due to non-availability of standard operating procedure there has not been any uniformity in the manner the meetings were held and no mentionable dispute was discussed.

3.       It is understood that every Region has its own issues and problems peculiar to its environment. As such the problems and issues related to the Region may be listed which inter-alia may include the following as well:

a)     Registration of all register-able establishments and their Employees

b)     Issuance of EOBI Card (PI-03) to all Insured Persons

c)      Retrieval of PR-02 forms with all details from defaulting employers

d)     Payment of contribution @ Rs.210 per IP by 15^th of every month

e)     Standard norms of employment in different sectors like cotton ginning, rice milling, textile etc. and coverage of all employees

f)       Coverage of Seasonal workers

g)     Recovery of outstanding arrears without resort to coercive measures (enforcement of Sections 81 and 83 of Land Revenue Act)

h)     Identification of closed units

i)       Claim cases disputes arising out of closure of units, non-cooperation of employers

4.  In view of the above the following standard procedure should be followed for convening the meeting of the Dispute Resolution Committees:

a)     Meeting should be held on quarterly basis preferably in the first week of March, June, September and December

b)     Notice of the meeting should be issued on the 10^th  of the month immediately preceding the month in which the meeting is being held

c)      The notice must contain day, date, time and the agenda of the meeting which may be fixed in consultation with the participants

d)     A copy of the notice must be endorsed to members BOT

e)     On 12^th of the month delivery/receipt of the notice should be checked with the member of the Board and members of the Committee.

f)       By 25^th of the month it shall be checked by the Regional Head to confirm who is attending the meeting

g)     If any of the members is not attending the meeting, the Regional Head should immediately inform the respective Member Board to ask for an alternate representative to attend the meeting

h)     By the 12^th of the month in which meeting is held, minutes should be finalized and sent to B&C Department.

i)       B&C Department should compile a report of the proceedings and submit it for Chairman’s information by 20^th of the month in which the meetings were held.

5.       The instructions should be followed strictly. In case of deviations due to scheduling problems and other unforeseen circumstances, B&C Department must be informed through an interim report.

This issues with the approval of the Chairman.

         

 

                                                                                                         Khalid Javed Chaudhry

Deputy Director General (B&C)

 

 

Copy:                Chairman with compliments

Distribution:   All Divisional/Departmental/Regional Heads