The employers with their sub-offices in different cities have been asking for the facility of centralized payment. The same is allowed to them with the condition that they will deposit the contribution using a separate PR-03 for each sub-office in the light of Rule 7 of Employees Old-Age Benefits (Contribution) Rules 1976.

2.         The Rules 7 of the EOB (Contribution) Rules 1976 is quoted below for ready reference:-

“Contribution shall be paid, into the Collection Accounts of the Institution in the banks authorized, for the purpose through EOBI Contribution Payment Slips as set out in Form PR-03 in quadruplicate, by using separate slips, for each branch or Sub-Office of an industry or establishment.”

3.         Similarly the Operating Manual section 5.4.2c mentions as under:- 

“In order to give monthly contribution position of those sub coded establishments which are registered in one Region but contribution in respect of them is being paid at their Head Offices situated in other Regions, the Regions are directed to communicate the payments of sub-coded establishments to the concerned Regions immediately on receipt of the payment. They are further directed that payments in respect of sub-coded establishments may preferably be made on separate PR-03 slips and copy of the slips may be sent to the Regions concerned immediately on receipt from the bank.” 

4.         Of late the Regional Offices where the sub-coded establishments are located have been complaining about non-receipt of the credit as well as copies of the PR-03. It also results in unnecessary correspondence with the employer on one hand and reporting of payments in suspense account/o-beats. 

5.         In order to facilitate employers for payment of contribution at one place and overcome the problems of reconciliation, the following procedure is to be fallowed by every Region immediately: 

i)                    Each branch or sub-office shall be registered separately with a separate sub-code number.

ii)                   If an employer intends to avail the facility of centralized payment it shall submit an application on the prescribed proforma (Annex-A).

iii)                 The employer shall use separate PR-03 for each sub-office as per Rules.

iv)                 Copies of PR-03 forms shall be collected from bank branches by the respective beat officers on weekly basis allocating days to each branch.

v)                  On receipt of copies of PR-03, the Regional Office where it is received shall send the copies of sub-coded payments (PR-03) to the respective Region(s) within 10 days of the date of payment.

vi)                 The Regional Office where the main office is located and payment is made shall be responsible for data entry of PR-03.

vii)               On the 4^th of the following month a “system generated” computerized sheet containing details of contribution received on behalf of other Regions shall be sent to all the concerned Regions for credits to their accounts.

viii)              A separate PR-02A shall be collected for each sub-office and it shall be sent to the Region where the sub-office is located.

ix)                 Retrieval of IP’s details (PR-02-A) shall be the responsibility of the Region where  main office/main code is located.

x)                  Data entry shall be the responsibility of the Region whose sub-office is located.

xi)                 The Region where the sub-code exists shall be responsible for processing of claims cases.

xii)               Records of such employers shall be verified by the Region where the main code exists after taking input, in writing from the Regional Offices where the sub-offices are located.

xiii)              No “O” beats or suspense accounts shall be maintained by any Regional Office.

 

6.         The Regional Heads not following the laid down procedure shall be held personally responsible. 

7.         This issues with the approval of Chairman and supersedes the instructions issued on the subject with the minutes of Regional Heads Conference 2006-07.

                                                                                                           

                                                                         

                                                                                                (Mohammed Hanif)
                                                                                                        Director General (B&C)